Key responsibilities include:

Account and Financial Administration

• Reconcile supplier accounts and statements on a monthly basis.
• Prepare payment packs and month-end documentation for sign-off.
• Liaise with Finance to ensure accuracy and timeliness of payment schedules.
• Follow up on outstanding invoices, credits, and supplier queries.

Procurement and Purchase Orders

• Source pricing for IT equipment and services.
• Create and process Purchase Orders (POs) in line with company procedures.
• Obtain and record approvals for all purchases.
• Place and track IT orders with vendors.

Asset and Inventory Management

• Maintain IT asset register including allocation, movement, and disposal.
• Track delivery and handover of all equipment across the organization.
• Coordinate equipment retrieval and reallocation.
• Assist with asset audits and reporting.

Administrative Support

• Maintain filing systems for procurement, invoicing, and assets.
• Support the IT team with logistical planning (e.g., dispatching equipment).
• Manage vendor contact lists, pricing records, and SLA documentation.

• Matric/ Grade 12 (required)
• Diploma or Certificate in Bookkeeping, Finance, or Admin preferred.
• 2–4 years in an administrative or bookkeeping role, preferably in an IT or procurement environment.
• Solid understanding of account reconciliations and procurement processes.
• Competent in Microsoft Excel and financial admin tools.