PURPOSE:

The Operations Administrator supports the daily functions of the operations team by managing administrative tasks, coordinating processes, and ensuring the smooth and efficient running of operational activities.

DUTIES AND RESPONSIBILITIES:

1. Compiling reports
2. Data capturing
3. Typing of emails and letters
4. Adhoc Ops assistance – Filing, printing, scanning, etc.
5. Taking minutes
6. Provide administrative support to the operations team and management.
7. Maintain and update operational records, documents, and databases.
8. Schedule meetings, appointments, and coordinate calendars.
9. Assist in preparing reports, presentations, and documentation for internal and external use.
10. Track and process invoices, purchase orders, and expense reports.
11. Liaise with internal departments and external vendors to ensure timely task execution.
12. Assist with project coordination and workflow monitoring.
13. Ensure compliance with company policies and operational procedures.
    
    REQUIREMENTS:

1. Personal assistant experience
2. Microsoft Office experience
3. proficient in excel
4. Excellent organizational and time management skills.
5. Strong written and verbal communication.
6. Attention to detail and accuracy.
7. Ability to handle confidential information with integrity.
8. Problem-solving ability and a proactive attitude.
9. Ability to multitask and work under pressure.